Accurate financials, organized books, and lender-ready reports—every month.
Running a mobile home park requires constant attention to rent rolls, tenant accounts, infrastructure expenses, and capital improvements. Without organized monthly accounting, it’s nearly impossible to know your true financial position, maintain lender compliance, or make informed decisions about your operations.
At The MHP Accountant®, we provide comprehensive monthly accounting services specifically designed for mobile home park operators. We handle the complexities of POH/TOH tracking, rent roll management, depreciation schedules, and financial reporting—so you can focus on running your park while we keep your books clean and compliant.
Why Mobile Home Park Owners Need Specialized Monthly Accounting
Mobile home park accounting is different from standard rental property accounting:
POH vs TOH tracking requires separate revenue and expense allocation
Rent roll complexity involves lot rent, home rent, and other revenue streams
Multi-entity structures require consolidated reporting across multiple properties
Lender requirements demand specific formats and schedules
CapEx tracking must distinguish repairs from capital improvements
Depreciation schedules need ongoing updates for POH additions and dispositions
Generic bookkeepers miss these nuances. We don’t.
Our Monthly Accounting Services
1. Bookkeeping & Transaction Recording
What we do:
- Record all income (lot rent, home rent, utilities, late fees, application fees)
- Track all expenses by property and category
- Classify repairs vs capital improvements correctly
- Maintain separate tracking for POH and TOH operations
- Bank reconciliations for all accounts
- Credit card reconciliations
- Petty cash tracking
Software we work with: We integrate with property management systems including:
- RentManager
- Yardi
- AppFolio
- Buildium
- QuickBooks
- And other property management platforms
We pull data directly from these systems to streamline your accounting and eliminate double-entry.
2. Financial Statement Preparation
What we provide every month:
- Income Statement (P&L) by property
- Balance Sheet showing assets, liabilities, and equity
- Cash Flow Statement tracking cash movements
- Rent Roll with POH/TOH breakdown
- CapEx tracking reports
- Accounts Receivable aging
- Accounts Payable aging
Lender-ready formatting: Our financial statements meet lender requirements for loan servicing, refinancing, and acquisition financing.
3. Rent Roll Reconciliation & Revenue Tracking
What we do:
- Reconcile property management system revenue to accounting records
- Track lot rent vs home rent separately (POH properties)
- Ensure accurate revenue recognition
- Verify income data from property management software
- Resolve discrepancies between systems
This ensures:
- Accurate revenue reporting
- Clean audit trails for lenders
- Proper POH/TOH classification
- Reliable financial data
4. Depreciation Schedule Maintenance
What we do:
- Maintain detailed fixed asset registers
- Track POH additions and dispositions
- Update depreciation schedules monthly
- Coordinate with cost segregation studies
- Track basis for each property and home
- Prepare depreciation reports for tax planning
Why this matters: Depreciation is often your largest tax deduction. We ensure every asset is properly tracked and depreciated.
Learn more about our POH/TOH Classification and Cost Segregation Services.
5. Loan Payment Tracking & Reporting
What we do:
- Track principal and interest for all loans
- Reconcile loan balances monthly
- Prepare debt service coverage ratio (DSCR) reports
- Monitor loan covenant compliance
- Maintain loan amortization schedules
- Prepare lender-required reporting packages
This ensures:
- Accurate balance sheet liability tracking
- Proper interest expense deduction
- Lender compliance and good standing
- Financing readiness for refinances or acquisitions
6. General Ledger Maintenance & Chart of Accounts Optimization
What we do:
- Maintain clean, organized general ledger
- Optimize chart of accounts for MHP operations
- Perform monthly account reconciliations
- Make necessary journal entries and adjustments
- Ensure proper accrual accounting
- Clean up any prior period errors
Learn more about our General Ledger Optimization services.
7. Budgeting & Variance Analysis
What we do:
- Develop annual operating budgets by property
- Create CapEx budgets for planned improvements
- Track actual vs budget monthly
- Identify and explain variances
- Provide actionable insights for cost control
- Adjust forecasts based on performance
Why this matters: Budgets help you plan for major expenses, manage cash flow, and identify problems early.
How Monthly Accounting Reduces Your Tax Preparation Time and Cost
One of the biggest benefits of monthly accounting services is the direct impact on your annual tax preparation:
Clean, organized books throughout the year mean:
- Faster tax preparation (less time = lower fees)
- Fewer questions and back-and-forth during tax season
- More accurate tax returns with fewer errors
- Better tax planning opportunities identified proactively
- Reduced stress during tax season
When your books are maintained monthly with proper POH/TOH classification, depreciation tracking, and expense categorization, tax preparation becomes a streamlined process rather than a months-long ordeal of gathering documents and fixing errors.
This integration saves clients thousands of dollars annually in reduced tax preparation fees and improved tax strategies.
Learn more about our Tax Planning and Corporate Tax Preparation services.
Property Management Software Integration
We work seamlessly with the software you already use:
RentManager
Direct integration for rent roll, revenue data, and transaction information
Yardi
Pull financials, rent rolls, and property data automatically
AppFolio
Sync revenue, expenses, and reporting data
Buildium
Import transactions and reconcile to accounting records
QuickBooks Online/Desktop
Full-service QuickBooks management and optimization
Other platforms
We adapt to your existing systems—you don’t have to change software to work with us
Why integration matters:
- Eliminates duplicate data entry
- Reduces errors
- Saves time
- Ensures consistency between property management and accounting
- Provides real-time financial visibility
What You Get Each Month
Once onboarded, you receive:
- Financial Statement Package:
- Income Statement (P&L) by property
- Consolidated P&L (if multi-property)
- Balance Sheet
- Cash Flow Statement
- Rent Roll with POH/TOH breakdown
- CapEx tracker
- A/R aging report
- A/P aging report
- Depreciation Updates:
- Updated fixed asset register
- Monthly depreciation expense
- Additions and dispositions logged
- Loan Reporting:
- Loan balance tracking
- DSCR calculation (if applicable)
- Interest expense summary
- Custom Management Dashboard (Optional):
- Key metrics and KPIs
- Budget vs actual variance analysis
- Cash position summary
- Revenue trends by property
- Access to Your Accountant:
- Monthly review call (if desired)
- Questions answered promptly
- Proactive guidance on financial issues
How Our Monthly Accounting Process Works
Step 1: Onboarding & Setup
We review your current books, set up integrations with property management software, optimize your chart of accounts, and establish monthly workflows.
Step 2: Data Collection
We pull data from your property management system, bank accounts, credit cards, and loan statements.
Step 3: Transaction Recording & Reconciliation
We record all transactions, reconcile accounts, and classify expenses properly (repairs vs CapEx, POH vs TOH, etc.).
Step 4: Revenue Reconciliation
We ensure property management revenue data matches accounting records and resolve any discrepancies.
Step 5: Financial Statement Preparation
We prepare income statements, balance sheets, cash flow statements, and operational reports.
Step 6: Review & Delivery
We review financials for accuracy, deliver your monthly package, and schedule a review call if needed.
Step 7: Ongoing Support
We’re available throughout the month for questions, guidance, and real-time financial insights.
Who Needs Monthly Accounting Services?
You need monthly accounting if you:
- Own one or more mobile home parks
- Currently do your own books and want to outsource
- Have a bookkeeper but need MHP-specific expertise
- Need lender-ready financials monthly
- Want accurate POH/TOH tracking
- Are preparing to sell or refinance
- Manage parks in multiple states
- Have messy or outdated books that need cleanup
- Want to focus on operations, not bookkeeping
- Need reliable financial data to make decisions
Why Choose The MHP Accountant® for Monthly Accounting?
MHP-Specific Expertise
We work exclusively with mobile home park owners and understand POH/TOH tracking, rent roll management, and lender requirements.
Property Management Software Integration
We work with RentManager, Yardi, AppFolio, Buildium, and other platforms to streamline your accounting.
Lender-Ready Financials
Our reports meet lender standards for loan servicing, refinancing, and acquisition financing.
Depreciation & Tax Coordination
Monthly accounting integrates with depreciation tracking, tax planning, and POH/TOH classification.
Reduced Tax Preparation Costs
Clean monthly books dramatically reduce the time and cost of annual tax preparation, saving you thousands in fees.
Proactive, Not Reactive
We don’t just record transactions—we identify issues, provide insights, and help you make better financial decisions.
Multi-State Experience
We handle complex multi-property, multi-state accounting that overwhelms generic bookkeepers.
Frequently Asked Questions
How much do monthly accounting services cost?
Pricing depends on the number of properties, transaction volume, and complexity. Contact us for a custom quote based on your needs.
Do I need to change my property management software?
No. We work with your existing systems (RentManager, Yardi, etc.) and adapt to your workflows.
Can you clean up my old books?
Yes. We offer catch-up bookkeeping and financial cleanup services to get your books current and accurate.
How quickly can you get started?
Most clients are fully onboarded within 2-4 weeks.
Do you handle payroll?
Yes. We can manage payroll processing, tax filings, and compliance as part of monthly accounting services.
What if I already have a bookkeeper?
We can work alongside your bookkeeper, provide oversight, or fully take over accounting depending on your needs.
Can you help with tax preparation too?
Yes. Monthly accounting integrates seamlessly with our tax planning and corporate tax preparation services. In fact, maintaining monthly books significantly reduces your annual tax preparation time and cost.
Ready for Clean, Organized, Lender-Ready Books?
Stop wasting time on bookkeeping. Let The MHP Accountant® handle your monthly accounting so you can focus on growing your mobile home park portfolio.
Contact us today to schedule a free consultation and discover how professional monthly accounting can improve your financial clarity and decision-making.
Schedule Your Free Consultation
Call: 1-844-PARKTAX (844-727-5829)
Email: info@themhpaccountant.com
Schedule: Contact The MHP Accountant®
Let The MHP Accountant® bring clarity, accuracy, and peace of mind to your mobile home park accounting.
Disclaimer
This content is for educational and informational purposes only and does not constitute tax, legal, or financial advice. Always consult with a qualified accounting professional regarding your specific situation. The MHP Accountant® does not guarantee specific outcomes or results.